Professional Medical Copy — Profile & Assessment

What it does

Professional Medical Copy publishes 1 service line: Medical record request management, ROI software, healthcare audit management, patient e-request processing, disclosure accounting. Everything above is drawn from the 3 public sources cited at the foot of this page. Fields the company does not publish are marked as unpublished below rather than estimated.

Evaluation criteria

Profile notes

What to confirm before you sign

Professional Medical Copy publishes 4 of the 8 fields in the Content Hub rubric. Across the 17 Medical Record Retrieval / ROI vendors profiled here, the median is 5 of 8. The gaps below are not marks against the vendor — most of this industry quotes on request. They are simply the questions you still have to ask, and the answers are worth getting in writing before a file changes hands.

1. How do you charge — per page, per file, per hour, or per seat?
   Get the unit before you scope a pilot. A per-hour or per-seat quote and a per-page quote behave very differently once a file runs past 1,000 pages.
   Pricing model76% of Medical Record Retrieval / ROI vendors leave this unpublishedOurs: flat per page, no seats, no subscription
2. What does a real 1,000-page file cost, all in?
   Ask for a worked example rather than a rate card. Duplicate pages, rush fees and monthly minimums are where the quoted rate and the final invoice separate.
   Indicative cost94% of Medical Record Retrieval / ROI vendors leave this unpublishedOurs: 10¢ a page, duplicates free
3. What is the turnaround on a 1,000-page file, and is that a median or a best case?
   Ask what the clock starts from — receipt, or the point the file clears intake — and what the same number looks like in your busiest week.
   Typical turnaround65% of Medical Record Retrieval / ROI vendors leave this unpublishedOurs: same day on the self-service plan
4. What formats does the deliverable come in, and do the citations survive export?
   Ask to see an exported file rather than a screen share. A citation that works inside the vendor's viewer and dies in Word is not a citation you can file.
   Export formats100% of Medical Record Retrieval / ROI vendors leave this unpublishedOurs: DOCX or HTML, every citation stays a live link
5. Where do the records live, and who signs the BAA?
   Protected health information is going to leave your office. Ask which entity holds it, in which country, and who is on the hook if it leaks.
   Every vendorOurs: HIPAA-eligible cloud under our own BAA
6. Is my data used to train a model?
   Ask for the answer in the contract rather than the sales call, and check whether it also binds their subprocessors.
   Every vendorOurs: never trains a model