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VCF & WTC HEALTH PROGRAM RECORDS

Certification first, compensation second — both turn on the same file.

VCF and WTC Health Program record review reads one file against two published standards: the presence and exposure documentation behind eligibility, the certified-condition list in 42 CFR Part 88, and the minimum latency interval a cancer must clear before it can be certified. We organize and cite; the government certifies and decides.

Click any row → the source page it cites
Record check · Case #IME-4812 documented
Adams, Timothy · claim file production
342 pp / 2 packets received logged
11 duplicate pages removed free
p.140 — wrong patient quarantined
Pages 342 Documents 27 Cited 100%

Two published standards. Two separate graders.

We do not build for a case type until we can name the standard that defines a correct output and the person who grades the file against it. Here both are published in the Code of Federal Regulations, and the file passes two desks, not one.

Certification comes first and compensation follows, so a gap that stalls the first stage stalls the second as well.

The rulebook and the referee
The rulebook
  • The Zadroga Act, as amended by the Never Forget the Heroes Act of 2019, which authorises the Victim Compensation Fund through 2090
  • 28 CFR Part 104, the VCF's claims regulations, read alongside the published VCF Policies and Procedures
  • 42 CFR Part 88, the WTC Health Program's list of certified conditions
  • Minimum latency periods by cancer type, set in the same part: 0.4 years for mesothelioma, 1 year for lymphoproliferative and hematopoietic cancers, 4 years for solid tumors
The referee
  • NIOSH and the WTC Health Program, which certify the condition as WTC-related or deny it, with a published appeal route
  • The VCF Special Master, who issues a written eligibility determination and then a separate compensation determination
  • The claimant, who has the right to an appeal hearing on those determinations
Attorney fees on a VCF claim are capped at 10% of the award, against roughly $2B awarded a year, so review time comes out of a fixed slice Flat 10¢/page here, duplicates free
Record check · Case #IME-4812 cited 100%
Production342 pp / 2 packets · 11 deduplicatedlogged
Documented conditionsListed with diagnosis datescited
Presence documentationScanned and handwritten originalsdegraded
Exposure-to-diagnosis intervalBoth dates surfaced, page-citedsurfaced
Cited 100% · no certification calls · no eligibility calls
What the file actually looks like

Two decades of care, arriving in pieces.

A single claim file runs from about 400 to 3,000 pages, with roughly 1,700 in the middle of that range. It rarely arrives as one production. The Clinical Center of Excellence chart comes from one source, outside treating records from several more, and the presence and employment documentation from somewhere else again.

What makes it hard is the shape of the paper, not the length. Twenty years of visits produce degraded scans, faxed copies of faxes, handwritten intake and clinic notes, and the same discharge summary re-produced in three separate packets. The condition that matters may be named once, in the middle of a chart that is mostly about something else.

Volume

About 900 new claims a month in 2025, up from roughly 700 a month in 2024 — near 10,800 a year, and rising.

Awarded

$16.8B to more than 71,000 claimants since 2011, with about $2B awarded in 2025 alone.

What we'd build with you

Four steps, and you keep the decisions.

01

Send one real file

The productions as you already hold them, in whatever formats they arrived in. In the demo case, 342 pages across 2 packets, with a wrong-patient page quarantined before the read starts.

02

We return the read, page-cited

Every documented condition with its diagnosis date, the presence and exposure documentation, and the gaps we could not find on any page. Each line links back to the page it came from.

03

We scope the build together

You tell us where the read missed your working practice, and we shape the output around the packet your team actually assembles. If the case type is not buildable, we say so instead of shipping something thin.

04

You run it on your files

Your team submits the certification and the claim. We never certify a condition, decide eligibility, or estimate an award. Those calls sit with the WTC Health Program, the Special Master, and the claimant's counsel.

Audit trail · Case #IME-4812 exportable
08:12Production received · 342 pp / 2 packetssystem
08:3111 pages deduplicatedsystem
08:44p.140 flagged — wrong patientsystem
08:54Record check complete · 27 documents · cited 100%system
09:20Check reviewed · citations verifiedreviewer
09:26Check exported · submission drafted off-platformreviewer
Every access logged · file deleted 30 days after delivery
Why Medrecords AI

The rules the platform never breaks.

Medrecords AI EVERY LINE CITED
CASE #IME-4812 · ADAMS, T.342 pp
2/14 — ER visit, right knee p.4
4/18 — arthroscopic surgery p.61
p.140 — wrong patient quarantined
Medrecords AI
Read every page · cite every line

HIPAA, under a signed BAA

Every file is handled under our Business Associate Agreement, from the first byte.

Never trains a model

Your records are never used to train any AI model — ours or anyone else's.

Every line cited

If we can't cite it, we don't say it. Every sentence links to its source page.

Deleted after delivery

Files are deleted 30 days after delivery, with a full audit log of every access.

Powered by the platform

Four capabilities behind every record check.

This read is one deliverable of the same platform that reads, sorts, and cites the whole record.

Medical Chronology

Twenty years of visits become one timeline, ordered by date and synced to every source page, so the documented exposure dates and the documented diagnosis date sit on the same line.

IN ACTION · 2 packets → one continuous timeline

Missing Records Identification

Names the gaps out loud: the production that stops short of the diagnosis, the referral with no follow-up chart, the condition mentioned with no dated record behind it.

IN ACTION · what isn't in the file, listed before it stalls a claim

Negative Findings Detection

Surfaces the explicit negatives a long chart buries: the normal study, the denied symptom, the condition a clinician ruled out and never mentioned again.

IN ACTION · the negatives read as carefully as the positives

Verifiable AI Citations

If we can't cite it, we don't say it. Every line in the read links to the page range it was pulled from, which is what makes a submission checkable by someone else.

IN ACTION · 27 documents → cited 100%
FAQ

VCF and WTC Health Program records, answered.

A VCF claim rests on the WTC Health Program certification and the treating records behind it: the certified condition, the dates of diagnosis and treatment, and the presence or exposure documentation that places the claimant in the exposure zone. We organize those records and cite every line to its source page. Whether the file satisfies 28 CFR Part 104 is a determination for the Special Master, not for us.

The Clinical Center of Excellence chart, any outside treating records for the same condition, and the documentation of presence and exposure. We read every page, sort it by condition and by date, and cite each line to the page it came from. The WTC Health Program certifies or denies the condition, with a published appeal route. We certify nothing.

42 CFR Part 88 sets a minimum latency period between exposure and diagnosis before a cancer can be certified: 0.4 years for mesothelioma, one year for lymphoproliferative and hematopoietic cancers, and four years for solid tumors. We surface the documented exposure dates and the documented diagnosis date, each cited to its page, so the interval can be read against the rule. The certification decision stays with the WTC Health Program.

No. We do not decide eligibility, score a claim, or estimate an award. The Special Master issues a written eligibility determination and then a separate compensation determination, and a claimant may request an appeal hearing. We return an organized, page-cited record so counsel can see what the file does and does not document before either claim goes in.

We surface every condition documented in the file, with its diagnosis date and the page it comes from, so it can be read against the certified-condition list in 42 CFR Part 88. We do not retrieve records from providers or from the WTC Health Program, and we do not certify a condition. You bring the records you already have; the read starts in minutes from upload.

Send one file. We'll tell you what we can read.

No obligation. If the case type is buildable we'll scope it; if it isn't, we'll say so.